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MINUTE

Of the regular meeting related to 1st Progress Report

13-14 September, 2012

Resources pilot centre for cross-border preservation of the aquatic biodiversity of Prut River
Code MIS ETC 1150
Agenda
  • Brief presentation of the procedures and tools to be used for the elaboration of Progress Reports
  • Verification of technical documents elaborated by Partner 1: management decisions related to the assigned staff for the project, labour contracts, job descriptions, monthly time sheets; public procurement contracts;
  • Verification of the financial documents elaborated by Partner 1: invoices, payrolls etc.
  • Elaboration of common sections of the Annex VI- Narrative report no.1
Location Headquarters of the Institute of Zoology, Chisinau, Republic of Moldova
Period/Duration Between 10.00 am and 4.00 pm (6 hours)
Undertaken decisions, resolutions and terms The representative of Lead Partner verified the correcteness of labour contract and of other documents related to human resources and indicated some modifications to be made to attendance sheets and monthly time sheets in order to have a good correlation between these papers and the provision of Annex 3 and job description. The Partner organisation gave justification related to non payment of salaries for the four months reporting period due to the bureaucracy needed to comply with national legislation. It was also verified the procurement documents for audit services and the financial documents. The Lead Partner encouraged the Partner team to apply the European Procurement Guide for the procurement of  services and products provided in Annex 3 – Partner Budget in order to respect the right procedures.

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